Case study
Feasibility study
Options for a sport and leisure venue
The Brief
The Client is an independent ‘not for profit’ company limited by guarantee with charitable status. They deliver sport and leisure management services and facility operations, under contract on behalf of the Local Authority.
The organisation wanted to commission consultants to undertake a detailed Feasibility Study to determine the future usage and requirements for one of their major sports and leisure venues, identifying opportunities for innovation in terms of facility design, service, programme and activity development.
The study objectives were:
- To carry out the Feasibility Study through robust project management principals and deliver a comprehensive report.
- Make recommendations within the report on most suitable operating model
- The engagement of Architectural Team and Quantity Surveyor was required as part of the project to ensure that findings and outputs of the study are transferred into tangible costed design options.
The project outcomes included:
- a needs analysis including a review of the current user market
- an assessment of the venue within the local context of other sport and leisure provision
- full stakeholder’s consultation and engagement
- an accommodation schedule to help develop high level design/costs
- high level operating models with potential income and expenditure profiling
- potential project funding sources
Our Approach
PROJECT SCOPING AND INITIATION – KEY ACTIVITIES
- discuss clients expectations for the project scope, milestones and deadlines;
- arrange access to relevant information and data
- identify consultees
- agree the management, communication requirements.
- provision of inception report and project plan
- leadership and management team workshop
DESK REVIEW – KEY ACTIVITIES
- collate, review and synthesis all of the relevant background information and data e.g. national and local plans and priorities for the client and other relevant stakeholders national and local trends in participation the current programme and activities and events the levels of income generated from all activities, current and historical the costs associated with the operation of the facility, current and historical the levels of use and utilisation of facilities and activities, current and historical
- onsite venue audit
STAKEHOLDER ENGAGEMENT – KEY ACTIVITIES
- Consultation with key stakeholders e.g. Client Board of Trustees Client Leadership Team Client Management and Staff Local Authority (including Senior Management and Elected Members) Project Funders Existing Customers Clubs and Governing Bodies Young People Wider Community
DEVELOP AND APPRAISE OPTIONS – KEY ACTIVITIES
Key finding were identified and a series of options were developed for the client to consider which were consistent with the project Objectives, Outcomes and Deliverables. Each option included:
- Market Assessment
- Operational Model
- Financial Model
- Risks and benefits analysis
- Outline Capital Costs
- Concept Designs
REPORTING – KEY ACTIVITIES
The key report headings included:
- Executive Summary
- Overview of the Project/Issue
- Economic Overview of the subject area/matter
- Site and Location Analysis
- Market Assessment
- Operational Aspects
- Financial Analysis
- Recommendations
- Schedule of Action
Project Results
- PROJECT COMPLETED ON TIME AND BUDGET
- PROJECT OBJECTIVES DELIVERED
- PREFERRED OPTION IDENTIFIED
- KEY STAKEHOLDERS POSITIVELY ENGAGED
- CUSTOMERS POSITIVELY ENGAGED
- PROJECT COSTS AND DESIGNS AGREED
For Further Information Contact Neil Ross,
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